EDUCATIONAL PURPOSES

6. 1. Professional Document Creation: Microsoft Word offers a wide
variety of tools and features that make it easy to create professional-
looking documents such as reports, letters, resumes, and proposals.
2. Collaboration: Word allows multiple users to collaborate on a
document simultaneously, making it convenient for team projects and
group work.
3. Formatting Options: Word provides extensive formatting options for
text, images, tables, and other document elements, allowing users to
create visually appealing documents.
4. Spell Check and Grammar: The built-in spell check and grammar
features help users ensure their documents are error-free.

7. 5. Templates: Word offers a range of templates for various types of
documents, saving time and effort in creating new documents from
scratch.
6. Compatibility: Word documents are widely accepted and can be
easily shared with others, making it a popular choice for communication
and document sharing.
7. Integration: Microsoft Word integrates well with other Microsoft
Office programs such as Excel and PowerPoint, allowing for seamless
transitions between different types of documents.

8. How to create
Microsoft
Word

9. • In the list of applications, find Word and click it. The
start-up screen appears and Word starts.
Tip: The first time you start Word, the Microsoft Software
License Agreement might appear.

10. • To create an MS Word doc, follow the steps mentioned
above to open Microsoft Word. Then once the program is
open, click on “File” followed by “New”. This opens a new
doc where something new can be created.

11. The image given below shows the different
elements and categories which are available in
MS Word doc:

12. • Home
This has options like font colour, font size, font style, alignment,
bullets, line spacing, etc. All the basic elements which one may
need to edit their document is available under the Home option.

13. • Insert
Tables, shapes, images, charts, graphs, header, footer, page number,
etc. can all be entered in the document. They are included in the
“Insert” category.

14. • Design
The template or the design in which you want your document to be
created can be selected under the Design tab. Choosing an
appropriate tab will enhance the appearance of your document.

15. • Page Layout
Under the Page Layout tab comes options like margins, orientation,
columns, lines, indentation, spacing, etc.

16. • References
This tab is the most useful for those who are creating a thesis or writing
books or lengthy documents. Options like citation, footnote, table of
contents, caption, bibliography, etc. can be found under this tab.

17. • Review
Spell check, grammar, Thesaurus, word count, language, translation,
comments, etc. can all be tracked under the review tab. This acts as an
advantage for those who get their documents reviewed on MS Word.

18. MICROSOFT OFFICE BACKSTAGE or the FILE TAB
In this view, you can create a new file, open an existing file,
print, save, change options, and perform other actions. It
provides functions that apply to the overall file as contrasted
with actions to take in the file content.

19. • Creating new files
To create a new file, choose from one of the templates listed across the top or select
the New button to see a larger list of available templates.
• Open an existing file
The Backstage view displays several of your most recently accessed files. If the file
you are seeking isn’t on the Recent files list, select the Open button on the left
navigation pane. This will display file locations where you may find the file.

20. To keep a file always on the recent-files list, you can pin it to the list. Hover your
cursor over the file name. A pin icon appears to the right side of the file name. Select
the pin to keep the file on the list. Optionally select again to unpin.
To remove an item from the recent-files list, right-click it and choose Remove from
list.
Caution: Selecting Delete file will remove the file from the system entirely.
 Save
When you create or edit a document, you’ll use the Save command to save your
changes. You’ll use this command most of the time. When you save a file, you’ll only
need to choose a file name and location the first time. After that, you can click the Save
command to save it with the same name and location.

21. • Save As
You’ll use this command to create a copy of a document while keeping the original.
When you use Save As, you’ll need to choose a different name and/or location for the
copied version.
• Print or print preview
The Print command is available on the Backstage navigation pane. Optionally use Print
Preview to see how your file will look if printed.
• Share and collaborate
The Share command facilitates collaboration with others. Select Share and enter the
email addresses of those with whom you want to share the file. Then select Send.

22. • Exporting documents
By default, Word documents are saved in the .docx file type. However, there may be
times when you need to use another file type, such as a PDF or Word 97-2003
document. It’s easy to export your document from Word to a variety of file types.
Example:
Exporting a document as a PDF file:
Exporting your document as an Adobe Acrobat document, commonly known as a PDF
file, can be especially useful if you’re sharing a document with someone who does not
have Word. A PDF file will make it possible for recipients to view—but not edit—the
content of your document.

23. • Account
Lets you add or remove cloud-service accounts like OneDrive or SharePoint so that you
can easily save files to those services or open files from those services.
• Feedback
Is the best way to let us know if there’s something in your Office app that you really
like... or really don’t like. The feedback we receive goes directly to our product teams
and helps to drive future changes and improvements in the products. Learn more here:
How do I give feedback on Microsoft Office?
• Options
This is where you go to configure your app. Everything, from the color theme to the
spell check options, editing languages, default file locations, and a lot more.

24. RELEVANCE OF USING MICROSOFT WORD IN ACADEMICS
MS Word provides several benefits for academic writing and research projects. It is
user-friendly, provides formatting options, collaboration and sharing tools, citation and
referencing features, templates, spell and grammar check, auto-save, and ease of access.
RELEVANCE OF USING MICROSOFT WORD IN REAL LIFE SCENARIO
• In Education
It is considered as one of the simplest tools which can be used by both teachers and students. Creating
notes is easier using MS Word as they can be made more interactive by adding shapes and images. It is
also convenient to make assignments on MS Word and submitting them online
• In Workplace
Submitting letters, bills, creating reports, letterheads, sample documents, can all easily be done using MS
Word
• Creating & Updating Resume
One of the best tools to create your resumes and is easy to edit and make changes in it as per your
experience
• For Authors