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Sample Janitorial Proposal 
05.04.2017 
 
 
 
Method Clean Solutions  |​methodcleanbiz.com| 123 Your Street | Your City, ST 12345 
 
  1 
 
Overview 
Company is a leading provider of carpet and tile cleaning for Commercial
buildings in City. Our goal is to provide a clean and healthy environment for our
customers through state of the art cleaning technology and a commitment to
customer service.
​Safety​ is a priority for our customers and employees, while in your facility or
home we follow a detailed health /safety program, This insures quality service,
happy employees and competitive prices.
We provide daily, weekly janitorial service and specialty cleaning programs for:
· Carpet steam cleaning
· Tile & grout clean/seal
·VCT floor waxing
· Restroom steam cleaning
 
 
  2 
 
OFFICE BUILDING TO BE SERVICED
Address
City |State|Zip code
May 5th, 2017
​JANITORIAL SERVICES:
Monthly Janitorial Cost $2,493.00
Annual $29,916.00
Plus sales tax
NOTE:​ These services will be performed Monday through Friday.
SPECIAL SERVICES:
Carpet Care Services:Hallways $935.00 per visit
Floor Care Services: $910.00 per visit
Strip and wax
Carpet Clean Entire Building $1,935 per visit
  3 
 
Watch Full Video Here
  4 
 
​BUILDING CLEANING SCHEDULE
Service and Frequency
OFFICES
Empty all trash cans and dispose of in dumpster 5 times a week
Plastic liners in trash cans as needed
Empty and damp wipe all ashtrays 5 times a week
Dust and wipe all conference tables and executive offices 5 times a week
Dust area above shoulders- high dusting Once a week
Dust below knees- baseboards Once a week
Vacuum all carpeted areas 5 times a week
Clean drinking fountains 5 times a week
Sweep tile floor 5 times a week
Damp mop tile floor 5 times a week
Spot clean carpet 5 times a week
Dust file cabinets Once a week
Clean glass areas (not exterior windows) 5 times a week
COMMON AREAS
Vacuum all traffic area carpet 5 times a week
Vacuum workstations (spot vacuum nightly} 1 time week
Dust mop entry areas 5 times a week
Damp mop entry areas 5 times a week
Clean glass in entrance doors 5 times a week
Empty trash 5 times a week
High/Low Dusting 1 time a week
  5 
 
RESTROOMS
Sweep floor 5 times a week
Damp mop floor 5 times a week
Clean and disinfect toilet and urinals 5 times a week
Clean and disinfect sink and counter 5 times a week
Clean mirrors 5 times a week
Replenish all soap and paper 5 times a week
Empty trash 5 times a week
Clean all partitions and spot clean walls 5 times a week
                          ** Restroom Steam Cleaning 1x Month 
Client will furnish building and restroom supplies unless otherwise noted. The supplies
shall include, but are limited to the following products:
Paper Towels, toilet paper, hand soap, seat covers, sanitary napkins, sanitary napkin
receptacle liners and trash can liners.
 
  6 
 
 
Online Janitorial Bidding 
Calculator 
 
 
 
 
 
 
 
 
  7 
 
 
 
SAFETY RULES
The Safety Rules listed in this program apply to everyone employed by the company.
On Location
● Wet floor signs
● Caution tape
● Care with moving furniture
● Furniture blocks and tabs when returning furniture
● Door guards and plastic tabs to cover hoses from contacting furniture
● Walk off mats used as staging area to place unused equipment or chemicals
● MSDS Sheets
  8 
 
Employee Rules
● Proper footwear and clothing shall be worn at all times.
● All employees will wear, as required; the personal protective equipment assigned to them
and maintains it in a sanitary condition.
● Do not operate any machine with which you are unfamiliar without first obtaining the
proper instruction.
● Equipment must never be repaired until after the machine is turned off and unplugged.
·
● Never leave equipment running when it is not in use.
·
● Never operate electrical equipment around wet areas.
·
● Never jerk cords out of outlets.
·
● Do not leave objects or spills on the floor which might cause others to trip and fall.
·
● Do not block fire exits or traffic lanes.
·
● Always observe proper lifting procedures. Get help when lifting heavy objects.
·
● Never dump dirty mop water or other liquids outdoors.
·
● Always stay in assigned areas. Failure to do so is a violation of safety and security.
·
● Wash hands as often as possible.
● Never mix chemicals or remove labels from chemical bottles.
  9 
 
HIRING
All applicants have criminal background checks, drug tests and are graded on
customer service skills, job knowledge, motivation and personality. Only the
highest rated individuals are considered for employment.
TRAINING
All new associates are trained with verbal, written technical manuals and
video instruction on personnel policies including our health/ safety program
prior to being placed in a new account. At the time of being placed a trainer
works hand in hand with the new associate until they understand what is
expected.
All associates are trained on the health/safety program once per month. We
cover a different topic at our monthly Toolbox Meetings.
UNIFORMS
The company provides every cleaner uniform work shirts and identification
badge that is required to be worn at all times.
 
 
 
  10 
 
Equipment Capabilities
Truck-mounted hot water/extraction systems.
Capable of carpet steam cleaning with 500 psi and vacuum power of 400 cfm
Kaivac deep restroom cleaning system
Tile/Grout steam cleaning with 1200psi and water in the 220 degree range.
Vacuums- depending on layout of area can follow a team cleaning approach
using back-pack vacuums or using standard upright vacuums.
Tile/Grout Restoration- experience re-coloring grout in situations where grout
is worn and cannot be fully restored with cleaning alone.
VCT- 7-9 floor buffers and high speed polishing equipment to strip/wax floors
and high speed polish finish to a high shine.
Commercial carpet cleaning system- cimex commercial carpet scrubber for
standard commercial grade carpet.
Green Cleaning- Green certified only detergents for daily cleaning. Detergents
are used only through an automatic dispensing system ensuring proper
measurement.
Paper Products/Restroom supplies-.
  11 
 
DESK CLEANING
The cleaning staff would like to clean &
sanitize your Desk on this Friday
Please remove any personal items and
paperwork if you would like your work
area cleaned
KEEP this flyer and place on your desk
on any Friday you would like your work
area cleaned
Thank You
  12 
 
Looking to add more commercial
cleaning, carpet cleaning or floor
care accounts?
Finally a marketing and sales
platform for the commercial
cleaning industry
Schedule a Free Demo and see how
we can help
http://methodcleanbiz.com

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Sample Janitorial Proposal and Commercial Cleaning Estimate

  • 2.   1    Overview  Company is a leading provider of carpet and tile cleaning for Commercial buildings in City. Our goal is to provide a clean and healthy environment for our customers through state of the art cleaning technology and a commitment to customer service. ​Safety​ is a priority for our customers and employees, while in your facility or home we follow a detailed health /safety program, This insures quality service, happy employees and competitive prices. We provide daily, weekly janitorial service and specialty cleaning programs for: · Carpet steam cleaning · Tile & grout clean/seal ·VCT floor waxing · Restroom steam cleaning    
  • 3.   2    OFFICE BUILDING TO BE SERVICED Address City |State|Zip code May 5th, 2017 ​JANITORIAL SERVICES: Monthly Janitorial Cost $2,493.00 Annual $29,916.00 Plus sales tax NOTE:​ These services will be performed Monday through Friday. SPECIAL SERVICES: Carpet Care Services:Hallways $935.00 per visit Floor Care Services: $910.00 per visit Strip and wax Carpet Clean Entire Building $1,935 per visit
  • 5.   4    ​BUILDING CLEANING SCHEDULE Service and Frequency OFFICES Empty all trash cans and dispose of in dumpster 5 times a week Plastic liners in trash cans as needed Empty and damp wipe all ashtrays 5 times a week Dust and wipe all conference tables and executive offices 5 times a week Dust area above shoulders- high dusting Once a week Dust below knees- baseboards Once a week Vacuum all carpeted areas 5 times a week Clean drinking fountains 5 times a week Sweep tile floor 5 times a week Damp mop tile floor 5 times a week Spot clean carpet 5 times a week Dust file cabinets Once a week Clean glass areas (not exterior windows) 5 times a week COMMON AREAS Vacuum all traffic area carpet 5 times a week Vacuum workstations (spot vacuum nightly} 1 time week Dust mop entry areas 5 times a week Damp mop entry areas 5 times a week Clean glass in entrance doors 5 times a week Empty trash 5 times a week High/Low Dusting 1 time a week
  • 6.   5    RESTROOMS Sweep floor 5 times a week Damp mop floor 5 times a week Clean and disinfect toilet and urinals 5 times a week Clean and disinfect sink and counter 5 times a week Clean mirrors 5 times a week Replenish all soap and paper 5 times a week Empty trash 5 times a week Clean all partitions and spot clean walls 5 times a week                           ** Restroom Steam Cleaning 1x Month  Client will furnish building and restroom supplies unless otherwise noted. The supplies shall include, but are limited to the following products: Paper Towels, toilet paper, hand soap, seat covers, sanitary napkins, sanitary napkin receptacle liners and trash can liners.  
  • 8.   7        SAFETY RULES The Safety Rules listed in this program apply to everyone employed by the company. On Location ● Wet floor signs ● Caution tape ● Care with moving furniture ● Furniture blocks and tabs when returning furniture ● Door guards and plastic tabs to cover hoses from contacting furniture ● Walk off mats used as staging area to place unused equipment or chemicals ● MSDS Sheets
  • 9.   8    Employee Rules ● Proper footwear and clothing shall be worn at all times. ● All employees will wear, as required; the personal protective equipment assigned to them and maintains it in a sanitary condition. ● Do not operate any machine with which you are unfamiliar without first obtaining the proper instruction. ● Equipment must never be repaired until after the machine is turned off and unplugged. · ● Never leave equipment running when it is not in use. · ● Never operate electrical equipment around wet areas. · ● Never jerk cords out of outlets. · ● Do not leave objects or spills on the floor which might cause others to trip and fall. · ● Do not block fire exits or traffic lanes. · ● Always observe proper lifting procedures. Get help when lifting heavy objects. · ● Never dump dirty mop water or other liquids outdoors. · ● Always stay in assigned areas. Failure to do so is a violation of safety and security. · ● Wash hands as often as possible. ● Never mix chemicals or remove labels from chemical bottles.
  • 10.   9    HIRING All applicants have criminal background checks, drug tests and are graded on customer service skills, job knowledge, motivation and personality. Only the highest rated individuals are considered for employment. TRAINING All new associates are trained with verbal, written technical manuals and video instruction on personnel policies including our health/ safety program prior to being placed in a new account. At the time of being placed a trainer works hand in hand with the new associate until they understand what is expected. All associates are trained on the health/safety program once per month. We cover a different topic at our monthly Toolbox Meetings. UNIFORMS The company provides every cleaner uniform work shirts and identification badge that is required to be worn at all times.      
  • 11.   10    Equipment Capabilities Truck-mounted hot water/extraction systems. Capable of carpet steam cleaning with 500 psi and vacuum power of 400 cfm Kaivac deep restroom cleaning system Tile/Grout steam cleaning with 1200psi and water in the 220 degree range. Vacuums- depending on layout of area can follow a team cleaning approach using back-pack vacuums or using standard upright vacuums. Tile/Grout Restoration- experience re-coloring grout in situations where grout is worn and cannot be fully restored with cleaning alone. VCT- 7-9 floor buffers and high speed polishing equipment to strip/wax floors and high speed polish finish to a high shine. Commercial carpet cleaning system- cimex commercial carpet scrubber for standard commercial grade carpet. Green Cleaning- Green certified only detergents for daily cleaning. Detergents are used only through an automatic dispensing system ensuring proper measurement. Paper Products/Restroom supplies-.
  • 12.   11    DESK CLEANING The cleaning staff would like to clean & sanitize your Desk on this Friday Please remove any personal items and paperwork if you would like your work area cleaned KEEP this flyer and place on your desk on any Friday you would like your work area cleaned Thank You
  • 13.   12    Looking to add more commercial cleaning, carpet cleaning or floor care accounts? Finally a marketing and sales platform for the commercial cleaning industry Schedule a Free Demo and see how we can help http://methodcleanbiz.com