Online forms using Google Forms.

1. Welcome to this Webinar
Webinar on Google Forms
12 November 2015
Ina Smith & Annamarie Goosen
1. Webinar will start at 10:00 promptly.
2. Please keep your microphone and webcam turned off (muted) at all times.
3. Questions to the presenter can be typed in the text box.
Please renew your LIASA membership for 2016 to continue to benefit from all LIASA
initiatives.
http://www.liasa-new.org.za/register/

2. Google Forms for
Librarians
LIASA Social Media Series for Librarians
12 November 2015

3. LIASA Strategic Directions
2014-2016
Theme 5: Good Governance
Provide and maintain good governance structures for
financial growth, accountability and sustainability.
Theme 6: Training & Development
Invigorate the sector through dynamic, vibrant,
continuing education, training and development
programmes.

4. https://goo.gl/2Z8JNJ

6. Only Admin can access
results
Download results from
Google Forms to Excel
Manipulate (edit & add)
data in Google Forms or
Excel

7. http://doodle.com/

8. https://goo.gl/wnI2pJ
Where are forms used within your
work environment?

10. Purpose of a form
• Workshop, conference, event registration
• Membership registration
• RSVP for an event
• Enquiry/Contact form – also on web
• Opinion poll/Survey
• Evaluation/Assessment, Exam, Test
• Competition, raffle, donation, fund raising, interactive
story
• Order, shopping chart, wish list
• Research survey to collect research data
• ILLs, Report lost book/item, comments, Ask a Librarian,
Venue bookings, etc.

11. Using the form
• Web address/link/URL will be generated by Google
Forms
• Communicate link to participants:
• From Google Forms
• Via email
• Embed as part of web page
• More user friendly to hyperlink text, e.g.:
Register for the workshop – click here.
• Shorten URL generated using:
goo.gl, bit.ly, tinyurl

12. Requirements
• Gmail address e.g. heligliasa@googlegroups.com
• Login with profile in which you want to create form
• Login at: http://gmail.com
• Username
• Password
• Then access http://forms.google.com

13. Planning the form (1)
• Professional branding
• Spelling & Grammar
• Test form before inviting participants to complete
• Can be completed anonymous
• Mandatory & optional fields
• What kind of info do you require? What is put in by
respondent is what you will get out.”
• Design form in such a way that data collected will
be easy to analyse within Excel

14. Planning the form (2)
• Length, audience, purpose of form
• Pages: Introduction, Questions etc.
• Indicate purpose of form, due date for completion
• Indicate number of questions, time it will take to
complete
• Contact details
• Logical flow between questions
• View existing examples to assist you when compiling
your form
• Ethical clearance

16. Form components
Cover letter
Form title
Branding
Introduction
Questions: Labels & Answers
Send/Submit
Thank you

17. Question types

18. Text

19. Paragraph text

20. Multiple choice

21. Checkboxes

22. Choose from a list

23. Scale

24. Grid

25. Date & Time

26. Creating a Google form

27. Create Google email account
https://accounts.google.com

28. Login to Gmail profile
http://gmail.com

29. Access Google Forms
http://forms.google.com

30. Existing Google Form

31. New Google Form

32. Look & Feel

33. Branding

34. Change image

35. Find image

38. Return to Edit questions
Add form title & intro

40. Populate form with questions
Add more questions

41. Question type

42. Text

43. Paragraph text

44. Multiple choice

45. Checkboxes

46. Choose from a list

47. Scale

48. Grid

49. Date

50. Time

51. Confirmation page

53. Share form

54. Invitation via email

56. Confirmation via email & reminder

63. Please tell us what you think …
http://goo.gl/forms/PBRDK0gj3N

64. Questions?
Thank you