Advance-excel-professional-trainer-in-mumbai

Advanced Excel Training Institute InAdvanced Excel Training Institute In
MumbaiMumbai
Vibrant Technologies & Computers

Difference between Spreadsheets andDifference between Spreadsheets and
DatabasesDatabases
Spreadsheets (Excel) are electronic ledgers
◦ Store, manipulate and present numbers
Databases (Access) are electronic file
cabinets
◦ Receive, store, organize and present data
Use the right application
◦ Save time and effort
◦ Decrease frustration

The Spreadsheet abstractionThe Spreadsheet abstraction
An (near) infinite series of rows and columns
called Cells that
◦ Store numbers (and other stuff)
◦ Store formulas that use other information in other
cells and produce a results to be displayed
◦ A bunch of other neat stuff
 Formatting
 Charting
 What-if scenarios

Advanced Excel (afternoon)Advanced Excel (afternoon)
Topics
◦ Formulas and Functions
◦ Formatting
◦ Importing and exporting data
◦ Working with Large Spread Sheets
◦ Anything else anyone wants to cover

Advanced Excel Part 1Advanced Excel Part 1
The 3 F’s
Formulas, Functions and Formatting

ObjectivesObjectives
Enter a formula using the keyboard and
Point mode
Recognize smart tags and option buttons
Apply the AVERAGE, MAX, and MIN
functions
Verify a formula using Range finder
Format a worksheet using buttons and
commands

Add conditional formatting to a range of
cells
Change the width of a column and height
of a row
Check the spelling of a worksheet
Preview how a printed copy of the
worksheet will look

Print a partial or complete worksheet
Display and print the formulas version of
a worksheet
Rename sheets in a workbook

Starting and Customizing ExcelStarting and Customizing Excel
 Click the Start button on the Windows taskbar, point to All
Programs on the Start menu, point to Microsoft Office on the
All Programs submenu, and then click Microsoft Office Excel
2003 on the Microsoft Office submenu
 If the Excel window is not maximized, double-click its title bar
to maximize it
 If the Language bar appears, right-click it and then click Close
the Language bar on the shortcut menu
 If the Getting Started task pane appears in the Excel window,
click its Close button in the upper-right corner
 If the Standard and Formatting toolbars are positioned on the
same row, click the Toolbar Options button and then click
Show Button on Two Rows

Entering the Worksheet TitleEntering the Worksheet Title
and Subtitleand Subtitle
Select the cell A1. Type Blue Chip
Stock Club in the cell and then press
the DOWN ARROW key
Type Investment Analysis in cell
A2 and then press the DOWN ARROW
key

Entering the Column Titles, StockEntering the Column Titles, Stock
Data, and Row TitlesData, and Row Titles
Enter the values in their respective cells
as shown on the following slide. Use the
ALT+ENTER key combination to move
to the next line within a cell
Easier way
◦ Download
◦ http://perleybrook.umfk.maine.edu/slides/develop

Entering the Column Titles, StockEntering the Column Titles, Stock
Data, and Row TitlesData, and Row Titles

Saving the WorkbookSaving the Workbook
With a floppy disk in drive A, click the
Save button on the Standard toolbar
When Excel displays the Save As dialog
box, type Blue Chip Stock Club
Investment Analysis in the File name text
box
If necessary, click 3½ Floppy (A:) in the
Save in list. Click the Save button in the
Save As dialog box

Entering a FormulaEntering a Formula
Using the KeyboardUsing the Keyboard
With cell F4 selected,
type =d4*e4 in the
cell
Press the RIGHT
ARROW key twice to
select cell H4

Entering FormulasEntering Formulas
Using Point ModeUsing Point Mode
With cell H4 selected, type = (equal sign) to
begin the formula and then click cell D4
Type * (asterisk) and then click cell G4
Click the Enter box and then click cell I4. Type
= (equal sign) and then click cell H4. Type –
(minus sign) and then click cell F4
Click the Enter box. Click cell J4. Type =
(equal sign) and then click cell I4. Type /
(division sign) and then click cell F4. Click the
Enter box

Entering FormulasEntering Formulas
Using Point ModeUsing Point Mode

Copying FormulasCopying Formulas
Using the Fill HandleUsing the Fill Handle
Click cell F4 and then point to the fill handle.
Drag the fill handle down through cell F12 and
continue to hold down the mouse button
Release the mouse button.
Select the range H4:J4 and then point to the fill
handle
Drag the fill handle down through the range
H5:J12

Copying FormulasCopying Formulas
Using the Fill HandleUsing the Fill Handle

Determining TotalsDetermining Totals
Using the AutoSum ButtonUsing the AutoSum Button
Select cell F13. Click
the AutoSum button
on the Standard
toolbar twice.
Select the range
H13:I13. Click the
AutoSum button

Determining the Total PercentDetermining the Total Percent
Gain/LossGain/Loss
Select cell J12 and then
point to the fill handle
Drag the fill handle
down through cell J13

Determining the Average of a Range ofDetermining the Average of a Range of
Numbers Using the Keyboard and MouseNumbers Using the Keyboard and Mouse
Click cell D14
Type =average( in the cell
Click cell D4, the first endpoint of the
range to average and drag through cell
D12, the second endpoint of the range to
average
Click the Enter box

Determining the Average of a Range ofDetermining the Average of a Range of
Numbers Using the Keyboard and MouseNumbers Using the Keyboard and Mouse

Determining the Highest Number in a RangeDetermining the Highest Number in a Range
of Numbers Using the Insert Function Boxof Numbers Using the Insert Function Box
Select cell D15
Click the Insert Function box on the
formula bar
When Excel displays the Insert Function
dialog box, click MAX in the Select a
function list
Click the OK button
When Excel displays the Function
Arguments dialog box, type d4:d12 in the
Number1 box

Determining the Highest Number in a RangeDetermining the Highest Number in a Range
of Numbers Using the Insert Function Boxof Numbers Using the Insert Function Box

Determining the Lowest Number in a Range ofDetermining the Lowest Number in a Range of
Numbers Using the AutoSum Button MenuNumbers Using the AutoSum Button Menu
Select cell D16
Click the AutoSum button arrow on the
Standard toolbar
Click Min
Click cell D4 and then drag through cell
D12
Click the Enter box

Determining the Lowest Number in a Range ofDetermining the Lowest Number in a Range of
Numbers Using the AutoSum Button MenuNumbers Using the AutoSum Button Menu

Copying a Range of Cells Across Columns toCopying a Range of Cells Across Columns to
an Adjacent Range Using the Fill Handlean Adjacent Range Using the Fill Handle
Select the range D14:D16
Drag the fill handle in the lower-right
corner of the selected range through cell
J16 and continue to hold down the
mouse button
Release the mouse button
Select cell J14 and press the DELETE key
to delete the average of the percent
gain/loss

Copying a Range of Cells Across Columns toCopying a Range of Cells Across Columns to
an Adjacent Range Using the Fill Handlean Adjacent Range Using the Fill Handle

Saving a Workbook Using the SameSaving a Workbook Using the Same
File NameFile Name
Click the Save button on the Standard
toolbar

Verifying a FormulaVerifying a Formula
Using Range FinderUsing Range Finder
Double-click cell J4
Press the ESC key to
quit Range Finder
Select cell A18

Changing the Font and Centering theChanging the Font and Centering the
Worksheet TitleWorksheet Title
Click cell A1
Click the Font box arrow on the Formatting
toolbar
Click Arial Black (or Impact if Arial Black is not
available)
Click the Font Size box arrow on the
Formatting toolbar and click 28 in the Font Size
list
Click the Bold button on the Formatting
toolbar

Select the range A1:J1. Right-click the
selection
Click Format Cells on the shortcut menu
When Excel displays the Format Cells
dialog box, click the Alignment tab
Click the Horizontal box arrow and
select Center in the Horizontal list
Click the Vertical box arrow and select
Center in the Vertical list

Click the Merge cells
check box in the Text
control area

Worksheet SubtitleWorksheet SubtitleClick cell A2. Click the Font box arrow on the
Formatting toolbar
Click Arial Black (or Impact if Arial Black is not
available)
Click the Font Size box arrow on the Formatting
toolbar and then click 18 in the Font Size list
Click the Bold button on the Formatting toolbar
Select the range A2:J2. Right-click the selection.
Click Format Cells on the shortcut menu. When
Excel displays the Format Cells dialog box, click the
Alignment tab. Click the Horizontal box arrow and
select Center in the Horizontal list. Click the
Vertical box arrow and select Center in the Vertical
list. Click Merge cells in the Text control area. Click
the OK button

Worksheet SubtitleWorksheet Subtitle

Changing the Background and Font Colors and Applying aChanging the Background and Font Colors and Applying a
Box Border to the Worksheet Title and SubtitleBox Border to the Worksheet Title and Subtitle
Select the range A1:A2, click the Fill Color
button arrow on the Formatting toolbar
Click the color Blue (column 6, row 2) on the
Fill Color Palette
Click the Font Color button arrow on the
Formatting toolbar
Click the color White (column 8, row 5) on the
Fill Color Palette
Click the Borders button arrow on the
Formatting toolbar

Changing the Background and Font Colors and Applying aChanging the Background and Font Colors and Applying a
Box Border to the Worksheet Title and SubtitleBox Border to the Worksheet Title and Subtitle
Click the Thick Box
Border button (column
4, row 3) on the
Borders palette
Click cell B16 to
deselect the range
A1:A2

Bolding, Centering, and Applying aBolding, Centering, and Applying a
Bottom Border to the Column TitlesBottom Border to the Column Titles
Select the range A3:J3
Click the Bold button on the Formatting
toolbar
Click the Center button on the
Formatting toolbar
Click the Borders button arrow on the
Formatting toolbar
Click the Bottom Border button (column
2 row 1) on the Borders palette

Bolding, Centering, and Applying aBolding, Centering, and Applying a
Bottom Border to the Column TitlesBottom Border to the Column Titles

Centering Data in CellsCentering Data in Cells
and Formatting Datesand Formatting Dates
Select the range B4:B12
Click the Center button on the Formatting
toolbar
Select the range C4:C12
Right-click the selected range and then click
Format Cells on the shortcut menu
When Excel displays the Format Cells dialog
box, click the Number tab, click Date in the
Category list, click 03/14/01 in the Type list
Select cell E4 to deselect the range C4:C12

Centering Data in CellsCentering Data in Cells
and Formatting Datesand Formatting Dates

Applying a Currency Style Format and CommaApplying a Currency Style Format and Comma
Style Format Using the Formatting ToolbarStyle Format Using the Formatting Toolbar
Select the range E4:I4
While holding down the CTRL key,
select the range F13:I13
Click the Currency Style button on the
formatting toolbar
Select the range E5:I12
Click the Comma Style button on the
Formatting toolbar

Click cell E4. While holding down the CTRL
key, select cell G4
Click the Increase Decimal button on the
Formatting toolbar
Select the range E5:E12. While holding down
the CTRL key, select the range G5:G12
Click the Increase Decimal button on the
Formatting toolbar
Click cell A12 to deselect the range G5:G12

Applying a Thick Bottom Border to the RowApplying a Thick Bottom Border to the Row
Above the Total Row and Bolding the Total RowAbove the Total Row and Bolding the Total Row
TitlesTitles Select the range A12:J12, click the
Borders button arrow on the Formatting
toolbar, and then click the Thick Bottom
Border button (column 2, row 2) on the
Borders palette
Select the range A13:A16, and then click
the Bold button on the Formatting
toolbar. Click cell E14 to deselect the
range A13:A16

Applying a Thick Bottom Border to the RowApplying a Thick Bottom Border to the Row
Above the Total Row and Bolding the Total RowAbove the Total Row and Bolding the Total Row
TitlesTitles

Applying a Currency Style Format with a FloatingApplying a Currency Style Format with a Floating
Dollar Sign Using the Format Cells CommandDollar Sign Using the Format Cells Command
Select the range E14:I16. Right-click the
selected range
Click Format Cells on the shortcut menu
Click the Number tab in the Format
Cells dialog box
Click Currency in the Category list and
then click the third style ($1,234.10) in
the Negative numbers list

Applying a Currency Style Format with a FloatingApplying a Currency Style Format with a Floating
Dollar Sign Using the Format Cells CommandDollar Sign Using the Format Cells Command

Applying a Percent Style FormatApplying a Percent Style Format
Select the range J4:J16
Click the Percent Style
button on the
Formatting toolbar
Click the Increase
Decimal button on the
Formatting toolbar
twice

Applying Conditional FormattingApplying Conditional Formatting
Select the range J4:J12
Click Format on the menu bar
Click Conditional Formatting
When the Conditional Formatting dialog
box appears, if necessary, click the
leftmost text box arrow and then click
Cell Value Is
Click the middle text box arrow and then
click less than

Type 0 in the rightmost text box
Click the Format button
When Excel displays the Format Cells
dialog box, click the Patterns tab and then
click the color Red (column 1, row 3)
Click the Font tab and then click Bold in
the Font style list
Click the Color box arrow

Click the color White
(column 8, row 5) and
then click the OK
button
deselect the range
J4:J12

Changing the Widths of ColumnsChanging the Widths of Columns
Point to the boundary on the right side of the
column A heading above row 1
When the mouse pointer changes to a split
double arrow, drag to the right until the
ScreenTip indicates Width: 13.00 (96 pixels).
Drag through column headings B through D
above row 1
Point to the boundary on the right side of
column heading D

Double-click the right boundary of column
heading D to change the width of columns B, C,
and D to best fit
Click the column E heading above row 1
While holding down the CTRL key, click the
column G heading and then the column J heading
above row 1 so that columns E, G, and J are
selected
column J heading above row 1
Drag until the ScreenTip, Width: 10.00 (75
pixels)

Click the column F heading above row 1 to
select column F
While holding down the CTRL key, click the
column H and I headings above row 1 so that
columns F, H, and I are selected
column I heading above row 1
Drag to the right until the ScreenTip indicates
Width: 12.00 (89 pixels)

Release the mouse
button.
deselect columns F, H,
and I

Changing the Height of RowsChanging the Height of Rows
Point to the boundary below row
heading 3
Drag up until the ScreenTip indicates
Height: 45.00 (60 pixels)
Point to the boundary below row
heading 14
Drag down until the ScreenTip indicates
Height: 24.00 (32 pixels)

Changing the Height of RowsChanging the Height of Rows
Release the mouse button and then
select cell B16

Checking SpellingChecking Spelling
on the Worksheeton the Worksheet
Click cell A3 and then type Stcok to misspell
the word Stock
Click cell A1
Click the Spelling button on the Standard
toolbar
With the word Stock highlighted in the
Suggestions box, click the Change button
As the spell checker checks the remainder of
the worksheet, click the Ignore All and Change
buttons as needed

Previewing and PrintingPreviewing and Printing
a Worksheeta WorksheetPoint to the Print Preview button on the
Standard toolbar
Click the Print Preview button
Click the Setup button
When Excel displays the Page Setup dialog box,
click the Page tab and then click Landscape in the
Orientation area

Previewing and PrintingPreviewing and Printing
a Worksheeta Worksheet
Click the Print
button
Click the Save button
on the Standard
toolbar

Printing a Section of the WorksheetPrinting a Section of the Worksheet
 Select the range A3:F16
 Click File on the menu bar
and then click Print
 Click Selection in the Print
what area
 Click the OK button
 Click cell B16 to deselect
the range A3:F16

Displaying the Formulas in the WorksheetDisplaying the Formulas in the Worksheet
and Fitting the Printout on One Pageand Fitting the Printout on One Page
Press CTRL+ACCENT MARK (`)
When Excel displays the formulas version of
the worksheet, click the right horizontal scroll
arrow until column J appears
If the Formula Auditing toolbar appears, click its
Close button
Click File on the menu bar and then click Page
Setup
When Excel displays the Page Setup dialog box,
click the Page tab

If necessary, click Landscape to select it and
then click Fit to in the Scaling area
Click the Print button in the Page Setup dialog
box
When Excel displays the Print dialog box, click
the OK button
After viewing and printing the formulas version,
press CTRL+ACCENT MARK (`) to instruct
Excel to display the values version

Changing the Print Scaling OptionChanging the Print Scaling Option
Back to 100%Back to 100%
Click File on the menu bar and then click
Page Setup
Click the Page tab in the Page Setup
dialog box. Click Adjust to in the Scaling
area
If necessary, type 100 in the Adjust to
box

Changing the Worksheet NamesChanging the Worksheet Names
Double-click the sheet tab labeled Sheet2 in the
lower-left corner of the window
Type Real-Time Stock Quotes as the
worksheet name and then press the ENTER
key
Double-click the sheet tab labeled Sheet1 in the
lower-left corner of the window
Type Investment Analysis as the
worksheet name and then press the ENTER
key

Importing DataImporting Data
Cut and paste from a table
 Use paste special
Using Text files
◦ TXT
 Tab delimited
◦ CSV
 Comma separated values

Contact us today to know
more about our Advanced
Excel development services.
Vibrant Technology & ComputersVibrant Technology & Computers
+919892900103 |+919892900103 |
info@vibranttechnologies.co.in |info@vibranttechnologies.co.in |
www. Vibranttechnologies.co.inwww. Vibranttechnologies.co.in

Advance-excel-professional-trainer-in-mumbai

Recomendados

Recomendados

Mais conteúdo relacionado

Mais procurados

Mais procurados (20)

Destaque

Destaque (20)

Semelhante a Advance-excel-professional-trainer-in-mumbai

Semelhante a Advance-excel-professional-trainer-in-mumbai (20)

Mais de Unmesh Baile

Mais de Unmesh Baile (20)

Último

Último (20)

Advance-excel-professional-trainer-in-mumbai