Enterprise Record Management System is gaining traction as more & more organizations are going digital. Explore ERM system with Multidots!!

1. Going Digital - Paper to
Electronic Record Management
(ERM) System

2. Table of Contents
1. What is ERM Software?
2. Who needs ERM software?
3. The Technology Behind - OCR
4. Why ERM Software?
5. Digital Transformation - A structured Process
implementation
6. A Real Industry Solution
7. RoI & Advantages of ERM Software

3. What is ERM Software?

4. Overview of ERM Sofware

5. ERM or Electronic Record Management Software helps
scan the handwritten, printed or typed paper documents
and convert into the digital format.
ERM is the best possible way to make information
available to variety of users quickly and in desired way
wtih ease of use.
Nowadays, with the advent of cloud storage, the digital
data can be easily stored on cloud. This helps data to be
available to anyone anywhere.

6. Who needs ERM Software?

7. Any Organisation that,
• has large amount of paper documents
• faces problem of storing hard copies in various
sizes and files
• is concerned about saving environment and
eliminate wastage of papers
• is keen to improve business processes
• wishes to increase productivity
• is planning to bring in workflow effectiveness
• wants to reduce document printing, storage and
retrieval cost

8. OCR- Optical Character
Recognizer

9. OCR is a part of the software that converts printed, typed
or handwritten text into digital format. The text might
include numeric characters, symbols or letters.
✓ Manual document handling decreases the efficiency of
work, thereby compelling enterprises to rely more on
digital files.
✓ The increasing demand of digitalization requires the
documents to be stored and shared via electronic
means.

10. Paper Documents to Digital Files
Storing information in paper documents has
numerous disadvantages. Therefore, enterprises
shifted their storage system from paper files to digital
files. The key benefits of digitalization of storage:

11. Digital Transformation - A
Structured Process

14. Technical Process of ERM
Software
The mechanism of character recognition of
ERM is same as human beings recognizing
objects.

15. The Process
• At first, the program of the software analyzes the
structure of the document image. It divides the page
into small entities – text blocks, images, designs etc.
• The lines are segmented into words and then into
characters. After this, the program compares with a
set of pattern images.
• The comparison takes place based on the hypotheses
about a particular character.
• It then analyzes numerous variants of breaking lines
to words and words to characters.
• Finally, it processes different hypothesis and based on
these hypothesis, it recognizes the text.

16. A Real Industry Solution

17. ERM Software is Best Suited
for...
• Legal Departments, Practices and Offices
• Healthcare Services, Private Practices, Hospitals
• Insurance Sector
• Book Keeping and Accounts Dept.
• Revenue & Civil Records Management
• Construction and Real Estate
• Government Departments and Agencies
• Educational Institutions (College, Schools etc.)

18. The RoI & Key Advantages of
Multidots’ ERM Software

19. Why Use Multidots’ ERM Software? -
Electronic Record Management Software has below
stated salient benefits ensuring early Return on
Investments (RoI)
• Makes business future ready with improved
effectiveness
• Enhances document security
• Easy Compliance with company norms and policy
• Efficient Disaster Recovery management

20. • Quick Collaboration with vendors as well as
Colleagues
• Reduces cost of storage, inventory handling and
retrieval
• Less Use of Paper – Environment Friendly
• Can be extended to desired user base with
effective role management and user authorisation
• Scalable and integrable
• Saves Time and Money

21. Enterprise Features of ERM Software
• Conversions produce fully text searchable documents.
• Language compatibility enhancing the capabilities of
ERM software.
• Proof reading of documents can be done easily in the
digital format.
• The document can be easily converted to XML, HTML
formats.
• The software provides quality support to the issues
being raised during the process of digital
transformation.
• Effective User Authentication & Role Management

22. Multidots Solutions Pvt. Ltd.
C-202, Ganesh Meridian, Nr. Sola Over
Bridge, S.G. Highway, Sola Ahmedabad –
380060, Gujarat, INDIA
+91-79-2970-8121
Multidots Inc.
2301 Gallows Road Suite 205, Dunn Loring,
Virginia – 22027, United States
+1-646-568-5447
inquiry@multidots.com inquiry.multidots